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Benefits Department City of Springfield call 413-787-6055 or email orientation@springfieldcityhall.com
Payroll Electronic Delivery of Payroll Advice
The Payroll Department is ready to launch a new electronic delivery of payroll advices. As you may know, a payroll advice is the form we send out each payroll to employees who have direct deposit and it lists their gross pay, net pay, taxes, deductions and their accrued leave balances. The program runs during payroll processing, and directs an employee’s payroll advices to be emailed to the employee at their personal email address rather than printed and delivered to the employee’s work location on Friday. This means that you can have your payroll advice emailed to you, rather than receiving the paper copy through interoffice mail!
This program is voluntary and provides several advantages to the City of Springfield, Springfield Public Schools, and all employees: pay advices are emailed as they are processed, and employees receive the message a day or two before funds are deposited in their account; less paper is used in the payroll process, reducing material and printing costs making this a “green” initiative; fewer trips to remote sites are necessary to deliver pay advices; the pay advices remain available to you while traveling or on a day off-you don’t have to be at work to receive them; no more lost or misplaced payroll advices; pay advices can be filed in personal email accounts for easy retrieval. The email can be viewed on most smart phones and is password protected. To open the file, you need the last four digits of your Social Security Number.
If you are a current employee and are interested in registering, send an email to ESS@springfieldpublicschools.com. We will need to know your Name, Employee ID#, and the email address to which you would like the electronic advice delivered. A confirmation email will be sent to you once your information is set up. Finally, if you don’t already have direct deposit you can enroll by completing the attached form (in its entirety and returning it the address at the bottom of the form) which will let you take advantage of this new program.
This applies when you receive a Bachelor's Degree
You must send the appropriate forms and documents to the Human Resources Department by September 20th or February 20th of each school year. Any incomplete submissions will be returned to you. If you do not resend a complete submission by the deadline, you will need to reapply for the next deadline.
The Public Speak outs will be held on:
October 5, 2023
November 30. 2023
March 14, 2024
April 25, 2024
Need an School ID?
Any employee needing an employee ID should email safetyandsecurity@springfieldpublicschools.com with their request.
New employees should include a picture from the neck up, SPS ID number, name, and school assignment.
Existing employees needing a replacement should not need a picture and can just email in the request with the above information.
IDs will be mailed to the schools.
In the event of a cut-back in personnel within the unit, employees shall be reduced in order of length of continuous service defined in Article V, Section I, (employment list) as applied in the following categories:
a. Para-educators, excluding volunteers.
b. Assistant teachers
c. Licensed Practical Nurses
d. Health Assistants (LPN)
e. Certified Nursing Assistants
f. Occupational Therapy Assistants
g. Physical Therapy Assistants
h. Tutors/Fellows
If there is a reduction in a category the employee(s) with the least total length of continuous service in that particular category shall either be laid off, or if that employee(s) had previous experience (in the City of Springfield) in any other category, he/she shall be measured by total length of service in the other category(s) and the employee(s) with the least total length of service shall be laid-off;