Benefits Department City of Springfield call 413-787-6055 or email orientation@springfieldcityhall.com
Employees requesting COVID-19 Emergency Paid Sick Leave for the reasons described in the Emergency Paid Covid-19 Leave Policy, must complete a request form and provide the requested documentation.
Please be advised of an important change that has been made to some of the COVID-19 protocols for SPS staff.
The change is related to COVID-19 reporting processes and forms required when an SPS employee becomes symptomatic or designated as an out of-school close contact. Specifically, the change requires staff to self-report to Human Resources using the attached form if they become symptomatic or are designated as an out-of-school close contact.
Previously, school-based nurses were responsible for completing those forms for the employee and submitting them to Human Resources.
Please note, the only change at this time is the employee self-reporting requirement in the cases of becoming symptomatic or designated as an out-of-school contact.
All other reporting procedures remain the same. Please see below as a reminder of the overall reporting protocols, including the updates announced here.
As an employee you will be responsible for completing the following process:
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If you become COVID-19 positive report immediately to your principal/supervisor
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Submit a copy of the COVID-19 test result to principal/supervisor along with the best phone number to contact you with.
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The principal/supervisor is to submit your name, number, and positive test report to the SPS Contact Tracing Mailbox spscontacttracing@springfieldpublicschools.com if after/hours or holidays, or the school nurse if during the school day.
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A nurse will follow up with you to complete a HR Positive COVID19 report and provide isolation guidelines and building specific contact tracing.
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If you are symptomatic meeting COVID-19 criteria, complete the Self- Report Of COVID-19 Symptoms HR Reporting Form
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Notify principal/supervisor of absence
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Submit this form principal/supervisor and to hrffcra@springfieldpublicschools.com
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A human resource representative will follow up with next steps and available for guidance.
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If you are designated a close contact in the community complete the Self-Report of Being Designated a COVID-19 Close Contact Outside of School HR Report form
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Notify principal/supervisor
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Submit this form principal/supervisor and to hrffcra@springfieldpublicschools.com
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A human resource representative will follow up with next steps and available for guidance.
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If you are designated a close contact in school by the school nurse
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School nurse will follow up with you to complete a HR in school close contact report and provide quarantine and possible testing guidelines
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School nurse will submit this form principal/supervisor and to hrffcra@springfieldpublicschools.com
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If you have questions on how to obtain the required documentation requested, submit concern to the hrffcra@springfieldpublicschools.com mailbox.
The code number for the Springfield Public Schools is 02810000
Need an School ID?
Email safetyandsecurity@springfieldpublicschools.com
This applies when you receive a Bachelor's Degree
You must send the appropriate forms and documents to the Human Resources Department by September 20th or February 20th of each school year. Any incomplete submissions will be returned to you. If you do not resend a complete submission by the deadline, you will need to reapply for the next deadline.